IT OFFICE RELOCATION SERVICES

Relocate without  the IT headaches

We make sure your networks, devices, and connections are ready the moment you step into your new space.

Get answers now

(Obligation-free)

206-809-7904

Fidelis Office Move Checklist and Planning Guide

Helping Greater Seattle and Puget Sound businesses move smarter

Introduction

An office move is a major milestone for your business. Whether you’re opening, expanding, downsizing, or optimizing space, the process involves dozens of moving parts.

At Fidelis, we partner with you to ensure that your technology, connectivity, and infrastructure transition seamlessly, allowing you to stay focused on your mission while we handle the rest.

This guide helps you plan, coordinate, and execute a smooth relocation. You will find actionable checklists, timelines, and best practices across technology, facilities, and business operations.

At-a-Glance Move Planner

Phase	Key Activities	Recommended Lead Time
Initial Planning	Engage Fidelis, evaluate site readiness, confirm internet options	As soon as the move is considered
Design and Infrastructure	Cabling design, AV planning, power and cooling verification	8–12 weeks before move
Operations Prep	Notify vendors, update licenses, finalize logistics	4–6 weeks before move
Move Execution	Disconnect, transport, and reconnect systems	Move week
Post-Move Validation	Testing, follow-up, and staff support	Within 1 week post-move

3. Phones, Communications, and AV

Determine whether to move or replace your phone system.

Consider switching to hosted VoIP (Voice over internet) or Microsoft Teams calling.

Review paging and sound masking requirements for new space.

Design and plan conference room AV (displays, cameras, microphones, speakers).

Verify dial tone, extensions, and call routing before move day.

Test paging systems and intercom functionality across all zones.

Test conference rooms and AV systems before occupancy.

5. Business Operations and Compliance

Update your business licenses for the new city or jurisdiction.

Update your insurance policies (property, liability, cyber, etc.).

Notify vendors, clients, and banks of your new address.

Forward your mail and update Google Business listings.

Join the local Chamber of Commerce and community associations.

Confirm phone listings, website, and marketing materials reflect the new location.

Review and update internal emergency response plans for the new site.

Tip to Avoid Delays: Submit address changes to vendors and financial institutions 30 days before your move.

7. Strategic Opportunities

Moving offices is also the perfect time to.

Reassess your IT strategy and managed services partnership.

Evaluate cybersecurity and compliance posture.

Modernize infrastructure and AV for hybrid work.

Consider upgrades to cloud solutions or Zero Trust security.

Consolidate vendors for simplified management and better support.

Partner with Fidelis

At Fidelis, we specialize in helping Greater Seattle and Pacific Northwest organizations set up and move their technology. And when we have your operations up and running, you can rely on us for end-to-end ongoing support, from network cabling to managed IT, security, and cloud services. We remove your technology burden, so you can focus on your mission.

to learn more or